FAQ

Weddings at Cadogan Farm Estate

The Venue

What is included in renting the venue?

Use of 200-acre elegant country estate, fabulous grounds, pond with dock, gazebo, beautiful barn, with pine-lined cocktail room. Barn and surrounding grounds are equipped with lots of electrical capacity, rustic picnic tables, elegant carriages, flower gardens, exclusivity and privacy. Luxury washrooms.

What is the venue’s capacity?

We don’t have a minimum capacity; however, our permit only allows us to have a maximum of 200 people per event.

Can we look around Cadogan Farm Estate?

We encourage guests attending events to enjoy the grounds, stroll through the gardens, watch the horses in the adjoining paddocks, swing in a hammock or sit under the towering pines. Settle down in the screened gazebo.

Are you handicap accessible?

Yes, we have wheelchair accessibility.

What type of washroom facilities do you have?

We have an indoor wheelchair accessible washroom with hot and cold running water. Other luxury washroom trailers are brought in for your event.

What if it rains and I cannot conduct my ceremony outside?

In the event of poor weather, you will have a plan b, which should allow for your ceremony to move into the barn.

Do you have anywhere for the bridal party to prepare?

We have an exclusive “Bridal Retreat” for the ladies to use on the day of the event. We also have a rustic fishing cabin for the groom’s party, complete with fishing equipment.

Where do my guests park?

We have a large parking area, adjacent to the Courthouse Barn.

Do you allow pets?

Pets can be important members of the family and we welcome your fur family to celebrate your special day outdoors. Pets must be on leash at all times. Sorry we cannot accommodate pets in our award-wining B&B.

Can we set up yard games?

Yes, we have a special area designated for that.

What time does the venue close?

Our service on your wedding day runs until 12:00 a.m. The last bar call and last dance will be at that time.

Is smoking allowed inside the venue?

Smoking is not allowed in our barn or on our property. This includes vaping/e-cigarettes. It is only permitted in designated smoking areas outside the barn, and all waste must be put in the proper disposal receptacles.

How many people does each table seat?

Depending upon the rentals you choose, most tables can seat between 8- 10 people each.

Do you allow fireworks?

Fireworks, sky lanterns and any other incendiary items are not allowed.

What do you provide for the ceremony?

For the ceremony, you can choose from a few wonderful sites, such as on the dock with a natural amphitheatre or the forest glade with a beautiful rustic arbour. White wooden benches are also available for the ceremony. Officiants are a very personal choice for couples and must be chosen and booked separately.

Can we take photographs on the property?

One of the most wonderful things about this property is the vast array of options for unique and gorgeous photographs. Couples are welcome to wander through the exterior estate with your photographer.

Is the barn air conditioned?

No. Rustic barn venues are rarely, if ever, able to be air conditioned. If heat is a concern, large fans can be rented very reasonably.

Are the barns warm?

The temperature in the barn is ambient with the outside. We operate June to mid-October, outside of these months, the temperatures are too variable.

Booking and Payment

How many days in advance can I reserve my date?

Due to demand, we can’t reserve dates. Once your deposit is received the date is yours. We ask that you contact us to reserve your date as soon as you can.

How much is the deposit?

We require a 50% deposit for the venue-only rental.

What is your payment and cancellation policy?

Should you need to cancel your reservations, your deposit is non-refundable. The schedule of payment is set up and agreed to in the contract.

How do you structure the payment schedule?

We follow industry standards and payments are made over several months prior to the event date.

What day of the week are weddings held?

We only hold one wedding per week, so clients can choose Friday, Saturday, or Sunday.

Food and Drink

Do you offer catering?

In our “venue-only” rental package, the caterers are not included, and we highly recommend working with a caterer that is an expert in handling country events. You will find some of our best suggestions on the preferred vendors page. We are happy for you to bring in your own caterers, however, they will be required to follow our protocols. We do not charge extra for your own vendors. If you are looking to book our “semi-inclusive” package, we work with our preferred caterers and the options can be selected by you to suit your requirements.

Do you provide alcohol?

If you are serving alcohol at your event, you are required to order through the LCBO and arrange delivery, plus obtain a “Special Occasion Permit” ($25.00). Usually the caterers will provide serving staff for the bar. You will also be required to obtain Liquor Liability Insurance (PAL- $2 million).

Decoration

Are decorations provided?

Our grounds are incredibly beautiful on their own, filled with flowers and groomed gardens, for the interior spaces we include some décor accessories for the Pine Room and Courthouse Barn in the venue rental.

  • 36-inch white chandelier
  • 4 Crystal chandeliers
  • Brass chandeliers
  • Mini light strands
  • Logs
  • Mobile Bar
  • Drapes
  • Lounge area furniture, such as armoires, coffee tables, sofas.
  • Fireplace mantel
  • Dessert table/pie bar includes a tall table with two pine pie racks.

We also have competitively priced décor you can rent, such as

  • 20’ x 15’ white dance floor
  • Oak French wine barrels
  • Antique wagon wheels
  • Antique sofas
  • Large pine table
  • Persian carpets
  • Chalkboards, easels, picture frames
  • Large drinks coolers
  • Antique painter’s ladders

Who can I hire to decorate my wedding venue?

We encourage you to invite your bridal party and groomsmen, or your wedding planner/decorator to set up the perfect backdrop for your special day. We also recommend working with Marvelle Events and Art of Celebrations, if you need assistance and planning with decorations.

Can we bring our own flowers and decorations?

Yes, you may bring your own flowers and decorations, but we do not permit our clients to use nails, tacks, glue or staples on the barn, equipment, trees or other property. We encourage the use of natural items such as flower petals, leaves, and seeds for decoration. We strive to keep a natural, rustic atmosphere, so we do not permit the following items to be scattered on the property: balloons, fireworks, party poppers, potpourri, silly string, confetti, sequins, glitter, artificial flower petals, or artificial leaves.

Will your staff help to set up the venue on the day before the wedding?

We do not offer coordinator or planners to set up your event, but if you need assistance, we can make quality recommendations of wedding planners and coordinators who can help you.

How long do we have for decorating prior to the ceremony and/or reception?

You will have plenty of access the day before from 12:00 p.m. to 8:00 p.m., the event day from 9:00 a.m. to 12:30 a.m., and the day after from 10:00 a.m. to 12:00 p.m.

Can we toss confetti or flower petals at my ceremony?

You are welcome to toss outside only. Confetti in the form of rice, petals, leaves, and seeds is allowed; however, we do not allow inorganic, artificial confetti to be thrown in the barn or on the grounds.

Are we allowed to bring candles?

Due to fire regulations, only battery-operated or floating candles within glass are permitted.

Can we hang fairy lights?

You are welcome to bring fairy lights and custom decorations to our venue. They can be set up and plugged into out outlets, conveniently arranged around the barn venue. Or, you can bring battery operates lights for a hassle-free experience. These lights can also be set up outside for an outdoor reception.

Entertainment

Are there any restrictions on music?

All venues have noise restrictions and they are especially strict in quiet rural areas. We work with your entertainment professionals to make sure the noise levels are controlled, so that everyone has a great time, whilst avoiding any noise complaints.

Can we supply our own DJ or band?

Yes, we encourage our clients to bring in their own DJ, band, or live music; however, we can also make recommendations if you would like us to handle your music. We work with Willer Music and Sounds of Distinction.

Do you have a microphone?

To allow your maid of honour or best man to give their heartfelt speeches, you will require microphones, usually this is something that your entertainment provider will offer.

Do you have an area for a band to set up their equipment and play?

Yes, our indoor barn is large enough for a small band.

Security and Insurance

Do you provide security?

Yes, we offer professional security staff throughout the evening.

Do you have a contract with all the rules for use of the venue?

Yes, once you have decided that Cadogan Farm Estate is your perfect venue, your contract will be prepared.

What happens if there is a power cut?

Hydro outages are not something anyone can control. If power is out, music and lighting will be mostly affected. If clients prefer to be worry-free on this account, backup generators can be rented to have on hand.

Do we need to obtain event insurance?

We require clients take out Party Alcohol Liability insurance as part of our terms and conditions.
We also highly recommend that clients take out a policy called Wedding Guard, which protects your significant investment, in case the wedding has to be cancelled for any reason.

Nearby Accommodations

Do you have any accommodations nearby for the wedding party and guests?

We operate an award-winning Bed and Breakfast and can accommodate some guests. We can also recommend other partner B&Bs and hotels.

After Wedding

Can we have a get-together at the venue the day after our wedding?

Depending on the package you choose, you may be able to enjoy a weekend-long celebration. We offer luxury, award-winning Bed and Breakfast group accommodations for six to eight guests in the main house B&B. Licensed, inspected, and awarded 4.5/5 stars by the Federation of Ontario Bed and Breakfast Association, we offer a B&B year-round to visiting groups of guests, not just those attending events at our venue. For information about special accommodation and additional options, contact us.

Short-term accommodations are also available under our Courthouse Apartment Rentals package. These apartments are intended for up to two guests any one night, and additional guests (maximum of four people).