Choosing the right wedding venue is one of the most difficult decisions when planning a wedding. It is one area that most people tend to skim through, following ideas and suggestions of family and friends, instead of taking enough time to carefully consider their options. The cost of a wedding venue is just one factor, but location, amenities, services, and other requirements also come into play. No matter how big and extravagant you want your special day to be, you will still need to have a budget for your wedding venue. If you don’t know where to start in preparing a budget, there are many online sites that can get you started. Before you can choose the right location to say your vows, here’s everything you need to know about the factors that affects the average cost of a wedding venue.
Factors Affecting a Wedding Venue’s Cost
Wedding Venue Type
About 50% of recently married couples choose wedding venues like banquet halls, country clubs, or hotels. Historic buildings and farms have also risen in popularity for weddings as well. Depending on the type of wedding venue you choose, the price will either be more affordable or expensive. Small wedding venues can host about 50 people, while larger ones can host 200 or more. Couples can spend anywhere between $40 to a whopping $500 per guest depending on their venue and reception features, catering and rental options. Most couples tend to choose a more traditional sit-down dinner and prices vary widely. A good caterer will offer tastings and help beyond just the food decisions.
Choosing a beautiful venue at a remote location such as a country farm, golf course or hidden gem in the woods, has been one of the most popular wedding trends of the past few years. However, if your guests are going to have to travel, having nearby accommodations are necessary. Block booking rooms ahead, is a smart move and makes sure everyone can be sure of finding a place to stay.
Number of People You Invite
This is possibly the biggest consideration in budgeting. With the average wedding costing an average of $150 per person, coming up with a guest list and accurate count is the toughest job. Making a list of all your close relatives and friends can be more difficult than you could imagine. Add everyone’s plus one and your list has doubled significantly! Whenever your guest list numbers are higher, you can expect to be paying more to set up your wedding. Larger numbers mean choosing a bigger venue, so no one feels cramped. The general turnout is 80% of the number you invite, so take this into consideration when choosing your venue. Keep in mind, its usual to add your vendors into your food and beverage count.
Venues are not all equal. They vary widely in terms of what they include, so make sure you compare them carefully. Many charge more for additional features that they provide, such as the Ceremony. Venues like hotels, banquet halls, and country clubs usually provide all-inclusive services that are relatively standardized in terms of feel. If you are looking for a really unique and niche celebration, another option is to pay a rental fee for the venue location and building, and hire an outside caterer, décor company and other vendors, some venues allow this, while others don’t.
Peak Timing (Season)
The date and season of your wedding will also impact the cost of your venue. Peak season is usually between late spring and early fall, with June and September being the most expensive. Saturday weddings are also more expensive than a weekday wedding. Depending upon the popularity of the venue and their level of availability, during low seasons and weekdays, you may also receive discounts from the venue organizers. However, unique venues book very quickly and are often booked a couple of years in advance, so the sooner you make the decision, the better your choice will be.
Ceremony decorations, aisle runners, altar set up, and entrance designs will be cost factors when planning your wedding. If you are getting married at an outdoor venue, you may also need to consider overhead coverage and chair décor. The good news is, much of these decorations can be purchased for reasonable prices at craft stores and you and your friends or bridal party can work on creating beautiful décor for your venue. Some venues also provide decorating services or décor rentals, so find out what is included before you sign your contract. It is important to keep in mind that as soon as you say you need flowers for a wedding, the costs go up.
Getting professional photos taken at your wedding can also be an expensive cost to consider. If you include a videographer, the cost will be even higher. You may be able to save money by working with a photographer that allows discounts when you refer their services to other friends who are planning their wedding. The average cost of a wedding photographer is around $2,000 to $3,000.
Depending on the kind of music you want at your wedding, you may have a variety of costs to consider. You can go as simple as creating your own playlist and asking a friend to be in charge of it, or you can hire a professional DJ or live band to play the songs you love and take requests from your guests during the dining and dance time. Some venues have an in-house and or DJ, which may be included in your rental package.
Your Ideal Destination Wedding Venue in Caledon, Ontario
There are many things to consider when creating your wedding venue budget but there are local venues that aim to accommodate your specific needs, offering not only a beautiful location to say you “I do’s” but also an accessible location for your guests. Cadogan Farm Estate is a premium wedding and event venue in Caledon, one of Ontario’s most picturesque areas. We cater to couples looking for a unique and elegant country farm venue to host the wedding of their dreams. Situated on 200-acre horse farm, the amenities are unrivalled in the industry. We offer exclusive access and complete privacy on our large property, so you can have an intimate event with your loved ones. Our venue rentals include decorations, furniture, use of the grounds, a bride’s retreat and groom’s cabin, a mini-moon B&B, free parking, security staff, and much more. For more information and to book an appointment, call us at (905) 584-0955, or send us an e-mail.
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This post was written by Gina